Last updated: July 3, 2026
These Terms of Service (“Terms”) are a binding agreement between you and TalentProof (“TalentProof,” “we,” “us,” or “our”) for use of the TalentProof platform at talentproof.ai and related applications (the “Service”). By accessing or using the Service, you agree to these Terms and our Privacy Policy.
If you use the Service on behalf of a company (for example as a recruiter or hiring manager), you represent that you have authority to bind that company, and “you” includes that company.
You must provide accurate, complete, and current information. You are responsible for maintaining the confidentiality of your account and for all activities under it. The Service is intended for individuals aged 16 or older and of legal working age in their jurisdiction.
Certain features (such as recruiter-led assessments via shared links) may be used as a guest without creating an account. Guest sessions are subject to these Terms. If you later create an account, guest data may be associated with your account. Full features (dashboards, profile management, practice interviews) require an authenticated account.
TalentProof provides verified intake and skill-assessment tools for hiring teams and candidates: job pages, optional pre-screening, applicant pipelines, proctored assessments, verified scorecards, and related workflow features. It may be used with or without a separate applicant tracking system (“ATS”).
The Service includes candidate-led and recruiter-led assessments. For recruiter-led assessments, your scorecard remains a private draft until you explicitly submit it. Recruiters are notified only after you submit. You may discard drafts at any time before submission.
Practice and preview runs (for example job-practice or preview links) are for learning or evaluation of the product. Unless clearly labeled otherwise, practice runs are not verified submissions to a live req, may be excluded from recruiter pipelines and official scorecards, and must not be treated as production hiring records.
You retain ownership of your resume, profile information, assessment responses, skill claims, and other content you create or upload (“User Content”). You grant TalentProof a limited, revocable license to host, process, and display User Content to operate the Service (including AI-powered scoring, scorecards, job-match analysis, and practice feedback). This license ends when you delete the relevant content or your account, subject to retention described in our Privacy Policy.
If you connect GitHub or generate WorkProof, connector data and WorkProof outputs remain your User Content. You authorize TalentProof to process them to operate those features and to display them on your public profile only as described in the Privacy Policy.
Candidates remain the owners of their personal data, including resumes, assessment responses, scorecards, skill verifications, and profile information. Applying or submitting does not transfer ownership to a recruiter, client, or third party.
When a candidate submits to a recruiter-led job, the recruiter's company receives a limited, non-exclusive, non-transferable, revocable license to access and use that submission solely for hiring and related evaluation on that role—not a transfer of ownership.
Permitted uses (non-exhaustive) when a candidate has submitted or applied:
Prohibited uses of candidate User Content include:
Submitting to a role authorizes hiring-purpose use as described above; separate written consent is not required for each PDF download or ATS attachment tied to that submission. If a candidate withdraws a submission or deletes their account, this license ends except for copies you already lawfully retained outside the Service under your own retention policies and legal obligations.
Job-match reports derived from a candidate's resume are owned by the candidate. Pipeline stage decisions, interview feedback, and evaluation notes entered by recruiters are owned by the recruiter's company. AI-generated scorecards are owned by the candidate; recruiter access continues only while the candidate's submission remains active, unless otherwise required by law.
What companies own.Job postings, assessment configurations, pre-screening and knockout rules you configure, evaluation criteria, interview structures, panelist feedback, pipeline decisions, and internal notes (“Company Content”).
What companies do not own.Candidate profiles, resumes, assessment responses, scorecards, or other User Content—whether the candidate applied, was invited, or had a resume uploaded by your team. Uploading a resume does not create an ownership interest in that candidate's data.
Resume upload & invitations.If you upload a candidate's resume or invite them to assess, you represent that you have a lawful basis to do so (for example their consent, your legitimate recruiting interest, or client authorization) and that your notice and privacy practices comply with applicable law.
Access revocation. A candidate may withdraw a submission or delete their account, which revokes in-Service access. Companies acknowledge that data may become unavailable when deletion rights are exercised.
No exclusivity. Candidates may apply to multiple companies. No company has an exclusive claim to a candidate by virtue of one application or invitation.
Post-termination.When a company's subscription or account ends, in-Service access to candidate data ceases. Company Content may be retained in archived form for a limited period where needed for candidate access to their own application history or legal compliance.
Recruiters and companies are solely responsible for how they use the Service in hiring. TalentProof does not make employment decisions for you.
You may create a public profile and choose to make scorecards public. Public content is accessible to anyone with the link and may be indexed by search engines. You control visibility where the product provides settings.
Optional WorkProof content may appear on your public profile when generated and when your settings allow; see the Privacy Policy.
You agree not to misuse the Service, including:
Where enabled, the Service may request camera and/or microphone access to verify presence, capture a profile photo, or support speech-to-text for text answers. Face detection for proctoring runs on your device; we do not receive raw facial biometrics for storage on our servers. We do not require audio recordings—dictated text is stored as text input.
Integrity events (such as tab switches, copy-paste patterns, or identity re-checks when enabled) may be recorded and shown to authorized reviewers as part of a scorecard. These signals support human review; they are not standalone findings of misconduct.
We follow a privacy-by-design approach. PII such as names, emails, resume text, and locations is encrypted before storage. Draft recruiter-led assessments may be deleted after inactivity. Details are in the Privacy Policy, including cookies, analytics, WorkProof, deletion rights, and U.S. state privacy choices.
The Service, including software, branding, assessment templates, and documentation, is owned by TalentProof and its licensors. Except for your User Content, you receive a limited, non-transferable license to use the Service during your account term.
The Service uses third-party processors (for example Google Cloud for AI and hosting, Firebase for auth and storage, Google Analytics when you opt in, and reCAPTCHA for abuse prevention). GitHub OAuth applies if you connect WorkProof. Third-party terms and privacy policies govern their services. Links to external sites are for convenience only.
Free tier. Candidates never pay. Each recruiter account includes one (1) free open role with full product access. Roles with fewer than ten (10) completed assessments are not billed.
Paid roles.After your first role, each additional open role is billed at the then-current list price (currently US $199 per open role) when ten (10) unique candidates have completed assessments for that role (“Billing Trigger”). A completed assessment means a candidate has finished and submitted the assessment for the role, regardless of outcome or score. For multi-step roles, completing any assessment step for the role counts once per unique candidate unless we notify you of a different policy in writing. Pre-screen or knockout rejections before a candidate starts the assessment do not count. Duplicate attempts by the same candidate, assessments taken by members of your own team for testing purposes, and candidates you removed before they completed an assessment do not count toward the Billing Trigger.
Early access. During early access, you may publish additional roles without a payment method on file. We will prompt you to add payment information as you approach the Billing Trigger; charges may be handled manually until self-serve checkout is available.
Volume packs. Prepaid role packs and custom volume terms are available under separate order forms or invoicing arrangements and are governed by those terms where they differ from this section.
Payment processing. Payments are processed by Stripe. We do not store your full card details. You are responsible for keeping a valid payment method on file before the Billing Trigger; if a charge fails, we may pause the affected role until payment succeeds.
No refunds after the Billing Trigger. Because the full product is delivered on each billed role, charges are non-refundable once the Billing Trigger occurs, except where required by law. If you believe a charge is in error, contact us within thirty (30) days of the charge and we will review it in good faith.
Taxes. Fees are exclusive of applicable sales, use, or similar taxes, which you are responsible for where required.
Price changes.We may change prices with at least fourteen (14) days' notice. Price changes apply only to roles activated after the notice period; roles already activated are billed at the price in effect at activation.
We may suspend or terminate access for violations of these Terms or to protect the Service or users. You may stop using the Service at any time. Deletion options are described in our Privacy Policy.
THE SERVICE IS PROVIDED “AS IS” AND “AS AVAILABLE” WITHOUT WARRANTIES OF ANY KIND, WHETHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT.
Without limiting the foregoing, we do not warrant that assessments, scores, job-match results, resume flags, integrity signals, or AI-generated text are accurate, complete, or suitable for any particular hiring decision. You use them at your own risk and remain responsible for compliance and outcomes.
TO THE FULLEST EXTENT PERMITTED BY LAW, TALENTPROOF AND ITS OFFICERS, DIRECTORS, EMPLOYEES, AND AGENTS WILL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR LOST PROFITS, DATA, OR GOODWILL, ARISING FROM OR RELATED TO THE SERVICE OR THESE TERMS.
TO THE FULLEST EXTENT PERMITTED BY LAW, OUR TOTAL LIABILITY FOR ANY CLAIM ARISING FROM OR RELATED TO THE SERVICE OR THESE TERMS WILL NOT EXCEED THE GREATER OF (A) USD $100 OR (B) THE AMOUNTS YOU PAID TO TALENTPROOF FOR THE SERVICE IN THE TWELVE (12) MONTHS BEFORE THE EVENT GIVING RISE TO THE CLAIM. SOME JURISDICTIONS DO NOT ALLOW CERTAIN LIMITATIONS; IN THOSE CASES, OUR LIABILITY IS LIMITED TO THE MAXIMUM EXTENT PERMITTED BY LAW.
You agree to defend, indemnify, and hold harmless TalentProof and its officers, directors, employees, and agents from claims, damages, losses, and expenses (including reasonable attorneys' fees) arising from: (a) your use of the Service; (b) your User Content or Company Content; (c) your hiring decisions or screening practices; (d) your violation of these Terms or applicable law; or (e) your violation of another person's rights. Recruiters and companies indemnify for candidate-data and employment-practice claims arising from their use of candidate data, including uploads, screening rules, and sharing with clients or ATS vendors.
These Terms are governed by the laws of the State of Delaware, United States, without regard to conflict-of-law rules, except where mandatory consumer protection law in your home jurisdiction requires otherwise.
Informal resolution. Before filing a claim, you agree to contact legal@talentproof.ai and attempt to resolve the dispute informally for at least thirty (30) days.
Arbitration (U.S. users). Except for qualifying small-claims matters or requests for injunctive relief for intellectual property or unauthorized access, any dispute arising from these Terms or the Service will be resolved by binding individual arbitration under the American Arbitration Association Consumer Arbitration Rules, not in court. Class actions and class arbitrations are not permitted. You may opt out of arbitration within thirty (30) days of first accepting these Terms by emailing legal@talentproof.aiwith subject line “Arbitration Opt-Out” and your account email.
If arbitration does not apply to you, exclusive jurisdiction lies in the state or federal courts located in Delaware, and you consent to personal jurisdiction there.
Changes. We may update these Terms. Material changes will be highlighted in the Service. Continued use after the effective date constitutes acceptance.
Entire agreement. These Terms and the Privacy Policy are the entire agreement regarding the Service and supersede prior understandings on that subject.
Assignment. You may not assign these Terms without our consent. We may assign them in connection with a merger, acquisition, or sale of assets.
Severability. If any provision is unenforceable, the remainder stays in effect.
Questions? Email legal@talentproof.ai or use the in-app Contact form.